GP Appointments – Current Patients:
Please call to arrange appointments or book appointments online via. the link on our Website.
Weekdays: 09:00AM to 06:00PM
Saturday: 10:00AM to 06:00PM
Sunday: 09:00AM to 06:00PM
Bulk Billed Telehealth Consult
Under COVID-19 National Health Plan and to protect our staff and patients during Covid-19 Pandemic, Heidelberg West Medical will not be able to offer a face-to-face appointment until a doctor has assessed our patients via Telehealth consultation. Telehealth means patients can speak with the doctor via a phone call from home instead of attending the practice.
If a patient needs to have a face-to-face consultation, the doctor can determine the need, risk and requirements, and also determine any protective measures that can be put in place before arranging an appointment to see a doctor at the practice.
While booking a Telehealth consult, please confirm the phone number to reach you. We request our patients to be accessible via. Telephone at least 5 mins before the consultation and be available for the length of the consultation which may vary according to circumstances. Please note that doctors can often run late due to delayed consultation times and please be available for consultation well after the appointment time. Please note that waiting times can sometimes exceed by 30 minutes. The doctor will try and call the patient twice, and for any reason if the consultation does not proceed, we request that the appointment be rescheduled by the patient themselves.
In the event where patients require Referrals/ Prescriptions/ Pathology to be issued, patients are requested to collect during our pick up hours at the practice. We request our patients to avoid collecting referrals or scripts at any other times as we are taking precautionary measures to limit exposure in the current pandemic circumstances.
Please note that our practice will not be able to mail or email any confidential documents. We thank you for your understanding with our practice policy with regards to Telehealth services.
GP Appointments – New Patients:
We welcome new patients at all times. We encourage new patients to make double appointments due to the need to collect relevant information about your medical history and to arrange for any old records to be transferred from your previous medical centre if applicable.
You can download our new patient registration form from our website which can be completed before arriving for your appointment or please attend our centre at least 10 minutes prior to the appointment to allow for completion of forms.
Please refer to Telehealth Consultation policy under the Current Patients sub-heading.
Online Appointment booking T & Cs
For convenience purposes, patients are requested to use the ‘Book Appointment’ widget (this service is facilitated by the company HotDoc) on our website to book an appointment with their preferred doctor. Standard and longer consultations can be booked using this service.
We do not guarantee that our website, or any content on it in relation to our online appointment system, will always be available or be uninterrupted. Access to our website is permitted on a temporary basis. We may suspend, withdraw, discontinue or change all or any part of our website without notice. We will not be liable to you if for any reason our website is unavailable at any time or for any period.
You are responsible for making all arrangements necessary for you to access our website (including, having access to an internet connection and an appropriate browser).
Forms & Leaflets
- Transfer of Records form
- Adult Patient Registration form – Demographic and Clinical
- Child Patient Registration form – Demographic and Clinical
- Patient Privacy Leaflet
Privacy & Confidentiality
Practice Communication Policy
General enquiries can be made with our reception staff who will provide the best possible service and information for you. If the matter is Urgent please inform so the matter will be directed accordingly. The doctors and clinical staff will review and return telephone calls between their sessions. It is strictly not to be misunderstood that our practice will provide clinical services over telephone. The appropriateness of a telephone message requiring a return call is decided by the practice clinical team. To protect the privacy and confidentiality of the patient, the practice clinical team may refrain from the disclosure of personal health information as appropriate.
Our practice does not encourage Email communication due to it not being a secure form of communication so any medical information is best discussed with reception, nurse or with your doctor.
Our practice respects the rights of patients to have an accessible and confidential avenue to provide positive or negative feedback. Suggestions to improve the practice services are welcome. Our practice encourages to complete suggestions or complaints form available at the front desk. For matters unresolved by the practice, patients can pursue such matters externally. The appropriate body to raise complaints externally is the Health Complaints Commissioner and their contact details are 1300 582 113.
Results and Reminders
Results and Correspondence
Call us anytime to check if your test results or other clinical correspondence has been received by us. Please allow 3 to 5 days for routine test results unless marked urgent by your doctor.
A follow-up appointment will be needed to discuss abnormal results or some types of clinical correspondence. We will recall patients either by phone or by letters for all abnormal results. Please be aware that you will not be contacted if your results are normal unless decided otherwise by your treating practitioner.
From time to time to perform preventative health assessments and to educate patients of the need to undergo certain tests as recommended by the Royal Australian College of General Practitioners (RACGP), your doctor may choose to include a reminder in your medical record.
Our practice nurse will speak to you over telephone to discuss these appointments. If you change your telephone or address, or if you prefer not to receive this reminder, please advise our practice nurse.
A guide for fees within the practice
All general practice consultation services are bulk billed.
Some consultations are not eligible for Medicare rebates e.g. pre-employment and insurance medicals or requests to view your medical record.
Allied health services attract an out-of-pocket fee except in certain circumstances. Please enquire with our reception for the fee involved or enquire directly with the allied health professional for detailed information on the fee where private health insurance rebates are involved.
Fees apply to special dressing material if used in wound care management. Fees vary with the type of dressing used therefore please enquire with our practice nurse for more details.
Fees are applied for workcover consultations as per the schedule until claim numbers are approved and evidence of the same is provided to the practice. Please enquire with our reception for more details.
Payment can be made by cash, cheque, credit or debit (EFTPOS) card.